Automating 50% of support: how VARUS moved to next‑gen e‑commerce with ConnectiveOne

Featuring, E‑Commerce Director

Part of the group
Terwin Group
Stores
115+
Founded
2003
Team
7500+

Results of AI Platform Implementation at VARUS

50% of tickets automated

AI resolves every second ticket end‑to‑end. Thanks to the AI agent, 50% of inquiries are resolved without operator involvement

x2 support capacity

Without increasing headcount or budget

95%+ SLA compliance

Stable growth, faster response, better customer experience. Even with a twofold increase in traffic, response speed and quality remain at the highest level

1 workspace

All channels and workflows in one place. Operators now have a centralized platform for handling Telegram, Viber, email, and web chat interactions

The VARUS.UA case clearly demonstrates how modern no-code and AI tools transform customer service into a highly efficient business unit. The transition from outdated helpdesk systems to an omnichannel platform enabled the retailer not only to optimize staffing but also to build a foundation for Zero Touch Support — a model where most issues are resolved proactively or automatically.

The flexibility of ConnectiveOne allows the e-commerce team to independently adapt workflows to changing market conditions, ensuring steady growth in customer loyalty even during peak demand periods.
Oleh Spirin, E-Commerce Director at VARUS, on the results of implementing the ConnectiveOne AI platform

E-Commerce Director VARUS

Олег Спірін

"Recruiting and training matter, but modern tooling is like an extra set of hands for an agent"

How e‑commerce VARUS support worked before ConnectiveOne

Until autumn 2024, e‑commerce support was handled by an outsourced contact centre using its own tools. Customer requests were logged in the helpdesk, but the only real touchpoint was a toll‑free hotline

The process of serving VARUS e-commerce customers before automation: limited choice of communication channels and reliance on an outsourced contact center
“The primary customer touchpoint was still the phone line — no longer sufficient for today’s market. In store, shoppers can always ask for advice; online, for years customers had only one option: a phone call.”

E‑Commerce Director VARUS

Олег Спірін

Why VARUS.UA built an in‑house support team and refuse outsourcing?

As order volumes grew, so did customer enquiries. The outsourced contact centre was losing cost‑efficiency and lacked the agility the business needed. The ROI for an in‑house contact centre proved stronger than further scaling the outsource, so the company made a strategic decision to launch its own e‑commerce support team.

Comparison of efficiency: VARUS’s in-house contact center vs outsourced support — cost optimization and business scaling

Challenges

After setting up its in‑house contact centre, VARUS recognised that delivering high‑quality service wasn’t feasible without a modern AI platform. Agents were switching between siloed interfaces — separate tools for calls, email, web and chat — complicating operations and training and slowing response times.

Oleh Spirin, E-Commerce Director at VARUS, on the results of implementing the ConnectiveOne AI platform

E-Commerce Director VARUS

Олег Спірін

“It was critical to adopt a centralised platform that unifies all channels and enables high‑quality service management. Implementing ConnectiveOne for e‑commerce was the logical next step, as other departments were already using the platform.”

Stages of transformation: omnichannel and an AI agent in 30 days

1

Omnichannel ecosystem

Agents work from a single workspace across all channels; customers can contact the brand in whatever way suits them.

2

AI Agent in Support

Deployed in one month, taking over standard, repetitive enquiries.

3

Low‑code for speed

The VARUS team configures and adapts service flows on its own.

The ConnectiveOne interface for VARUS: consolidation of all communication channels and CRM data in a single window

Plans: scaling and strategic development of the VARUS.UA service with ConnectiveOne

Unified operator dashboard

Full consolidation of channels and telephony into a single interface

Integrate telephony into the platform so agents handle every interaction from a single screen.

Automation

Scaling automated triggers

Instrument core processes with triggers that detect events and launch the right actions automatically, without manual intervention.

Improvements

Training and expanding AI agent scenarios

Continuously measure performance and expand use cases to grow the share of automated resolutions.

Service enhancement

Moving toward Zero Touch Support: proactive 24/7 service

Minimise the need to contact support through intuitive self‑service and proactive automation.

“We’re already seeing financial and operational returns: support is scaling without increases in headcount or costs — and customers are satisfied.”

E-Commerce Director VARUS

Олег Спірін

Business advice

“My recommendation to other businesses: solve real use cases, not just chase ‘trendy’ products. Choose technology that adapts to your business, not the other way round. ConnectiveOne’s flexibility was evident from the first weeks — starting with the AI Agent.”

E-Commerce Director VARUS

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